# How To Use Vlookup In Excel Sheet Step By Step

## What is Vlookup in excel sheet?

VLOOKUP (Vertical Lookup) is a built-in Excel function that allows you to look up a value in a range of cells and return a corresponding value from another range of cells in the same row. This is a very useful feature when you have a large data set and want to quickly retrieve specific information from it.

This is the syntax for the VLOOKUP function:

VLOOKUP(value, table, col_index, [range_lookup])

• `value`: The value you want to search for.
• `table`: The range of cells that contains the data you want to find.
• `col_index`: The column number in the table from which the function should return a value.
• `range_lookup` (optional): A boolean value that specifies whether you want the function to perform a fuzzy match (TRUE) or an exact match (FALSE).

For example, suppose you have an employee data table with columns for employee ID, name, and salary. You can use VLOOKUP to find an employee’s salary based on their ID.

Here’s an example of a VLOOKUP formula that does this:

=VLOOKUP(A2, B2:D9, 3, FALSE)

In this example, the `value` is A2, the `table` is B2:D9, the `colindex` is 3 (which is the column that contains the salary data), and the `rangelookup` is FALSE (meaning an exact match is required).

## How to find an exact match using Vlookup?

To find an exact match with the VLOOKUP function, you must set the `range_lookup` argument to FALSE.

For example, suppose you have a data table with columns for employee ID, name, and salary, and you want to find an employee’s salary based on their ID. Here’s an example of a VLOOKUP formula that does this and find an exact match:

=VLOOKUP(A2, B2:D9, 3, FALSE)

In this formula, the `value` is A2 (the employee ID you want to search for), the `table` is B2:D9 (the range of cells that contains the data), the `col_index` is 3 (the column containing the salary data), and the `range_lookup` is FALSE (meaning an exact match is required).

If an exact match is not found, the VLOOKUP function will return an error.

## How to use Vlookup for multiple criteria?

There are a few different ways that you can use the VLOOKUP function to search for multiple criteria in Excel. Here are two methods you can use:

1. Use the INDEX and MATCH functions in combination with the VLOOKUP function.

You can use the INDEX and MATCH functions to perform a search based on multiple criteria. Here is an example of how you can use these functions in combination with the VLOOKUP function:

=VLOOKUP(A2&B2, C2:D9, 2, FALSE)

In this formula, the `value` is the combination of cells A2 and B2 (the criteria you want to search for), the `table` is C2:D9 (the range of cells that contains the data), the `col_index` is 2 (the column that contains the data you want to return), and the `range_lookup` is FALSE (meaning an exact match is required).

1. Use the SUMPRODUCT function.

You can use the SUMPRODUCT function to perform a search based on multiple criteria. Here is an example of how you can use this function:

=SUMPRODUCT((A2:A9=E2)(B2:B9=F2)(C2:C9))

In this formula, the arrays A2:A9, B2:B9, and C2:C9 represent the columns that contain the criteria that you want to find, and the values ​​E2 and F2 represent the specific criteria that you want to find. The SUMPRODUCT function will return the sum of the values ​​in column C2:C9 that meet all the specified criteria.

## How do you do a Vlookup in Excel with a simple example?

Suppose you have a data table with columns for employee ID, name, and salary, and you want to find an employee’s salary based on their ID. This is how you can use the VLOOKUP function to do this:

1. Enter the employee ID you want to search for in a cell (for example, A2).
2. Select the cell in which you want to display the search result (eg B2).
3. Type the formula VLOOKUP in the formula bar: =VLOOKUP(A2, C2:E9, 3, FALSE).
4. Press Enter to complete the formula.

This formula will look up the employee ID in cell A2 in the first column of the table (column C) and return the corresponding value from the third column of the table (column E). He `range_lookup` The argument is set to FALSE, which means an exact match is required.

## How to use Vlookup in Excel step by step?

Here is a step by step guide on how to use the VLOOKUP function in Excel:

1. Open your Excel spreadsheet and locate the data table you want to find.
2. Determine the value you want to search for (the “lookup key”) and the range of cells that contain the data you want to search for (the “table array”).
3. Determine the column number in the table array from which you want to return a value.
4. Determine whether you want the function to perform an approximate match (TRUE) or an exact match (FALSE).
5. Select the cell where you want to display the search result.
6. Type the formula VLOOKUP in the formula bar: =VLOOKUP(value, table_array, column_index, [range_lookup]).
7. Replace “value” with a reference to the cell that contains the lookup key.
8. Replace “table_array” with the cell range that contains the data you want to find.
9. Replace “col_index” with the column number in the table array from which you want to return a value.
10. Replace “[range_lookup]” with TRUE or FALSE, depending on whether you want the function to perform a fuzzy match or an exact match.
11. Press Enter to complete the formula.

Here’s an example of a VLOOKUP formula that finds an employee’s salary based on their ID:

=VLOOKUP(A2, C2:E9, 3, FALSE)

In this formula, the `value` is A2 (the employee ID you want to search for), the `table_array` is C2:E9 (the range of cells that contains the data), the `col_index` is 3 (the column containing the salary data), and the `range_lookup` is FALSE (meaning an exact match is required).

## What is the hotkey for Vlookup?

There is no built-in shortcut key for the VLOOKUP function in Excel. However, you can create a custom shortcut key by following these steps:

1. Click the “File” tab on the ribbon.
2. Click on “Options” in the menu on the left.
3. In the “Excel Options” window, click “Customize Ribbon” on the left menu.
4. In the “Customize the Ribbon” window, click the “Keyboard Shortcuts” button at the bottom.
5. In the “Customize Keyboard” window, click the “Customize” button in the “Customizations In” drop-down menu.
6. In the “Customize Keyboard” window, click the “Category” dropdown menu and select “Commands not in the ribbon.”
7. Scroll down the list of commands and select “VLOOKUP”.
8. Click in the “Press new hotkey” field and press the desired hotkey combination (for example, Ctrl+Shift+V).
9. Click the “Assign” button to assign the hotkey.
10. Click the “Close” button to close the “Customize Keyboard” window.

Note that this will create a custom shortcut key that only works in the current workbook. If you want to create a shortcut key that works across all workbooks, you’ll need to follow these steps for each workbook.

## What are the 5 functions in Excel?

There are many functions available in Excel, but here are five of the most commonly used functions:

1. SUM: This function adds a range of cells. For example, the formula =SUM(A2:A5) adds the values ​​in cells A2 through A5.
2. AVERAGE: This function calculates the average of a range of cells. For example, the formula =AVERAGE(A2:A5) calculates the average of the values ​​in cells A2 through A5.
3. IF: This function tests a condition and returns one value if the condition is true and another value if the condition is false. For example, the formula =IF(A2>B2, “Yes”, “No”) tests whether the value in cell A2 is greater than the value in cell B2 and returns “Yes” if the condition is true and “No ” if the condition is false.
4. COUNT: This function counts the number of cells containing numbers in a range. For example, the formula =COUNT(A2:A5) counts the number of cells in the range A2 to A5 that contain numbers.
5. MAX – This function returns the largest value in a range of cells. For example, the formula =MAX(A2:A5) returns the largest value in the range A2 to A5.

## How does Vlookup for Dummies work?

VLOOKUP (vertical lookup) is an Excel function that allows you to look up a specific value in a range of cells and return a corresponding value from another range of cells in the same row. This is a very useful feature when you have a large data set and want to quickly retrieve specific information from it.

Here’s a simple example of how VLOOKUP works:

Suppose you have a data table with columns for employee ID, name, and salary, and you want to find an employee’s salary based on their ID. This is how you can use the VLOOKUP function to do this:

1. Enter the employee ID you want to search for in a cell (for example, A2).
2. Select the cell in which you want to display the search result (eg B2).
3. Type the formula VLOOKUP in the formula bar: =VLOOKUP(A2, C2:E9, 3, FALSE).
4. Press Enter to complete the formula.

This formula will look up the employee ID in cell A2 in the first column of the table (column C) and return the corresponding value from the third column of the table (column E). He `range_lookup` The argument is set to FALSE, which means an exact match is required.

## What rules are for Vlookup?

Here are some rules to keep in mind when using the VLOOKUP function in Excel:

1. The value you want to search for (the “lookup key”) must be in the first column of the table’s array.
2. The table array should be sorted in ascending order by the first column.
3. If he `range_lookup` is set to TRUE (fuzzy match), the data in the first column of the table array must be sorted in ascending order and must be in a format that allows Excel to perform a fuzzy match (eg, numbers, dates) .
4. If he `range_lookup` is set to FALSE (exact match), the data in the first column of the table array does not need to be sorted, but the function will only return a value if an exact match is found.
5. If he `col_index` The argument specifies a column number that is greater than the number of columns in the table array, the VLOOKUP function will return an error.
6. If he `range_lookup` is set to TRUE and an exact match is not found, the VLOOKUP function will return the closest match that is less than the search key.